From approved proposals
An approved proposal becomes a draft invoice automatically — same line items, same totals. Edit, send, or schedule the send.
Feature · Invoices
From accepted proposal to paid invoice.
BuilderSwift Invoices turn approved proposals into accurate invoices in one click, accept online payments via Stripe, and sync every payment to QuickBooks automatically. Less back-office. More focus on the work.
Auto-generated from proposals
Online payments built-in
QuickBooks in sync
Why Invoices
Invoices that close the loop between proposal and payment.
Paper checks, slow bank transfers, and manual invoice follow-ups kill cash flow. BuilderSwift gives you accurate invoices, online payments, and reminders — so cash arrives faster and your books stay clean.
Approved proposal → invoice in one click.
No retyping, no math errors, no missed line items. An approved proposal becomes a draft invoice the moment the client signs — ready to send, edit, or schedule.
Get paid faster, on every job.
Online payments, automatic reminders, and partial-payment tracking cut days-to-pay and reduce the back-office burden on your team.
1
Proposal → invoice
Approved proposals turn into draft invoices automatically. Tweak line items or send as-is.
2
Online payments
Accept credit card or ACH from any device via Stripe. Funds land in your account directly.
3
Status tracking
See at a glance what's draft, sent, viewed, partially paid, paid, or overdue.
4
QuickBooks in sync
Sync customers, invoices, and payments automatically — no double entry, no end-of-month reconcile.
What you get
Capabilities built for sales-to-cash speed.
Online payments
Stripe-powered credit card and ACH payments from a secure link in the invoice email — funds in your account, no chasing checks.
Automatic reminders
Schedule polite payment reminders for overdue invoices. Most invoices get paid before a manual follow-up is needed.
Deposits & progress billing
Send a deposit invoice after approval, milestone invoices during the build, and a final invoice on completion. All tied to the same job.
QuickBooks sync
Customers, invoices, and payments sync both ways with QuickBooks Online. Your books stay accurate without retyping.
Partial payments
Track partial payments, retainers, and split-billing scenarios cleanly — without losing sight of the running balance.
Outcomes
A healthier cash cycle is a healthier business.
+%
Faster payments
Online payments and automatic reminders shrink the gap between completing work and getting paid.
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Less invoicing admin
Auto-generated invoices, scheduled reminders, and QuickBooks sync eliminate most of the back-office work.
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One place to see it all
Every invoice, payment, and account aging — visible from one dashboard so cash flow doesn't get lost in inboxes.
From the field
What contractors tell us about this feature.
“Average days-to-pay dropped from 38 to 14. QuickBooks is in sync, my accountant is happy, and I stopped chasing checks. That alone paid for BuilderSwift in year one.”
Designed for
Built for the team that owns cash flow.
Owners chasing their own receivables
If your evenings go to invoice follow-up, BuilderSwift will give you those hours back — and grow cash on hand.
Office managers handling billing
One queue for every invoice, with status, aging, and reminders handled by the system — not by hand.
Accountants who love clean data
QuickBooks stays in sync with customers, invoices, and payments — so your accountant works with reconciled data.
FAQ
Invoices questions, answered.
How are BuilderSwift invoices created?
Approved proposals turn into draft invoices automatically — same line items, same
totals. You can also create one-off invoices from scratch, modify a draft, or duplicate a past invoice for
retainer clients.
Can clients pay invoices online?
Yes. BuilderSwift integrates with Stripe so homeowners and commercial clients can pay by
credit card or ACH from a secure link in the invoice email. Stripe handles security and PCI compliance for
you.
Do invoices sync with QuickBooks?
Yes. Invoices, payments, and customer details sync both ways with QuickBooks Online, so
your accountant sees clean books — and your team never retypes a payment.
Does BuilderSwift handle deposits and progress invoices?
Yes. Send a deposit invoice after proposal approval, milestone invoices as work
progresses, and a final invoice at completion. Each invoice is tied back to the same opportunity and job.
Can I track partial payments and retainers?
Yes. Partial payments, retainers, and split-billing scenarios are first-class. Each
invoice shows a running balance and what's outstanding.
Get paid faster
From accepted proposal to paid invoice — all in one place.
Start your 4-month free launch period today — every feature included, no credit card required.
Then just $49/month · cancel anytime