Shared weekly calendar
See the entire week in one view — by crew, by trade, by job. Drag-and-drop edits propagate to the team instantly.
Feature · Schedules
Coordinate crews, subs, and clients on one calendar.
BuilderSwift Schedules put every visit, job, and subcontractor appointment on a single shared calendar. Avoid double-bookings, reduce no-shows, and keep every project moving on time.
Crew + sub + client view
Conflict detection
Mobile for the field
Why Schedules
When everyone can see the same plan, projects move on time.
Double bookings, missed visits, and last-minute changes frustrate crews and customers. BuilderSwift makes the plan visible, conflict-proof, and adjustable from the office or the truck.
One plan for the office and the field.
Crews, subcontractors, customer appointments, and visits live on the same calendar. Dispatchers see where everyone is. Customers see when the team is coming. Field staff see the day ahead.
Stop double-booking the same truck.
Conflict detection blocks overlapping assignments before they're saved — same crew, same address, or same piece of equipment.
1
Crew + sub + client view
See the entire week, filter by crew, trade, or job. Drag-and-drop edits propagate to everyone who needs to know.
2
Conflict detection
The system flags overlapping assignments before they're saved, so mistakes don't make it onto the schedule.
3
Customer + sub reminders
Email or text reminders to clients and subcontractors — configurable lead time so no-shows drop.
4
Mobile for field staff
Crew members see their day, addresses, and notes from any phone or tablet. Real-time, no calling the office.
What you get
Capabilities built for crews that move every day.
Conflict detection
Overlapping assignments are flagged before they're saved — same people, address, or equipment in two places at once.
Automatic reminders
Customers, subcontractors, and crew get email or text reminders ahead of every appointment with the right lead time.
Mobile for the field
Crew members see today's plan on any phone or tablet. Addresses, notes, the next stop — a tap away.
Job-linked appointments
Every appointment ties back to the same opportunity — addresses, customer notes, scope, and history in one place.
Audit trail
See how a job moved before it landed — visibility for accountability and learning without a stack of texts.
Outcomes
A schedule you trust means projects that stay on time.
0
Double-bookings
Conflict detection eliminates the overlapping assignments that throw crews off and frustrate clients.
−0%
Fewer no-shows
Automatic reminders to clients and subs cut no-shows and the reschedule churn that follows.
0/7
Visibility from anywhere
The office, the job site, or the truck — everyone sees the same plan in real time.
From the field
What contractors tell us about this feature.
“Zero double-bookings this quarter. Our foremen see their day from their phone, and customers stopped calling to ask who's coming. That's a quiet, daily win that compounds.”
Designed for
Built for the people who plan the day and the ones who run it.
Dispatchers running the day
Stop juggling whiteboards and texts. One calendar, conflict-proof, mobile-accessible.
Owners with multiple crews
See capacity at a glance. Add crews without losing the discipline that keeps projects on time.
Project managers running crews
Plan the day with the customer in mind — addresses, scopes, and the right person for the right job.
FAQ
Schedules questions, answered.
Can BuilderSwift prevent double-bookings across crews?
Yes. The schedule detects conflicts — same crew member, same truck, same address —
before they're saved. Dispatchers see the collision and can reassign in seconds.
Do clients and subs see their appointments automatically?
Yes. Customers and subcontractors get email or text reminders ahead of every
appointment. Reminders go out on a configurable schedule so no-shows drop dramatically.
Does the schedule work on mobile for field staff?
Yes. Field staff see their day on any phone or tablet — with addresses, customer notes,
and the next appointment a tap away.
How do I handle last-minute changes?
Drag-and-drop edits re-route the day, send updated notifications to the customer and
crew, and keep an audit trail so you can see how a job moved before it landed.
Can subcontractors see only their own appointments?
Yes. Subcontractor accounts see just the appointments they're assigned to — with the
address, scope, and any access notes the office adds.
One plan, every team
Keep projects moving with a schedule everyone can trust.
Start your 4-month free launch period today — every feature included, no credit card required.
Then just $49/month · cancel anytime